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Disability Accommodations

This institution complies with the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, and state and local requirements regarding students with disabilities. In compliance with federal and state regulations, reasonable accommodations are provided to qualified students with disabilities.

A request for accommodation is deemed reasonable if the request:

The essential requirements of an academic course or program need not be modified to accommodate an individual with a disability.

Students whose accommodation requests are denied will not be discriminated or retaliated against if they appeal the decision. 

Disability Accommodation Process

It is the student’s responsibility to identify him/herself to the university as having a disability, and submit any required documentation, prior to engaging in any activity for which accommodation is being requested.  For example, a request to retake a test or course due to a disability will not be considered for a test or course that a student has already taken. Since the documentation and review process may take some time, currently diagnosed students should submit any requests for a disability accommodation as soon as they are admitted to a program and prior to registering for courses.


  1. Student submits a written statement to the Disability Services Accommodation office outlining his or her disability. Statements can be emailed to
  2. Student submits documentation on the disability and accommodation request that meets the Documentation Guidelines below.
  3. The DSA Officer will review the documentation with the Disability Support Services Committee.
  4. The DSA Officer will notify the student in writing to the student’s email address on record of the decision within 15 days of receipt of all required documentation.  If further documentation is required, the DSA Officer will notify the student by email of what further information is needed.
  5. It is the student's responsibility to request an accommodation from an instructor and to supply the instructor with a copy of his/her official DSA award letter at least 10 days prior to the accommodation being needed (If the accommodation request is for a course extension, the letter should be submitted at the time the extension request form is submitted.).
  6. Only information regarding the approved accommodation will be shared with the faculty member; no medical history will be released.

Appeal Process
Students whose disability accommodation requests are denied or adjusted may submit an appeal in writing to the University Provost. The appeal must be within 15 days of the accommodation being denied and should be emailed to  

Documentation Requirements
Documentation to request accommodations based on a disability must be provided by the student and at the student’s expense. Documentation must follow the guidelines listed below:




Disability Services Accommodation Officer Contact Information
Students should contact the Disability Accommodations Officer at for any information regarding disability accommodations.

Julie Komisarcik
Director and Disability Officer
111 West Congress Street
Charles Town, WV 25414