| | | | Reports To | Director of Transfer Students, SOC Counselor | | | | Department | Student Services | | | Office Location | Manassas | | | Date Posted | April 21, 2008 | | | Date Closing | Open until filled | |
| Synopsis of Role: | | | | | A challenging full-time position providing administrative support to the Transfer Credit Evaluation Department as a Transfer Students Administrative Assistant. | | | | |
| Essential Functions: | | | | | - Provide administrative support to the Director, Transfer Students as well as Transfer Students Department Managers on a daily basis to including faxing, mailing, e-mailing, copying and printing.
- Maintain, update, track and process all department leave forms once approved by supervisor.
- Assist in the distribution of all SOC related Student Agreements to the SOCCOAST and SOCMAR officials as well as individual Education Offices as needed.
- Maintain and update all department reference materials as directed to include but not limited t TCE/TRA/Posting Training Manuals, Department SOP’s, Department Policy and Procedure Documents.
- Assist in department metrics research, reporting and distribution as directed.
- Assist department meeting organization by overseeing conference room reservations, sending meeting requests, drafting agendas, taking minutes, and reserving IT tools as needed.
- Maintain Transfer Students Department Employee information, including schedule, contact info, school assignment, etc.
- Process and track monthly department credit card statements.
- Maintain and organize department supply orders.
- Assist all divisions of the Transfer Students Team (TRA/TCE Records/Credit Evaluation/QA Review/Transfer Student Liaison/ TCE Posting) with administrative support as needed.
- Other duties as assigned by Department Management.
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| Critical Skills and Job Complexity: | | | | | - Advanced computer skills to include Microsoft Office Suite.
- Ability to interact with students and APUS staff in a professional manner.
- Excellent organizational and administrative skills.
- Exceptional attention to detail.
- Effective verbal and written communications skills.
- Demonstrated ability to manage multiple projects under tight deadlines.
- Ability to work independently and multitask.
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| Preferred Education and Experience: | | | | | - High School degree or equivalent required. Associates degree preferred.
- Experience working with administrative records required.
- Previous experience supporting a large staff in a high volume department required.
- Advanced knowledge and experience with MS Office software to include Word, Excel, Access, Visio and Power Point.
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