Administrative Assistant, Finance
- Reports To: Associate Vice President Financial Services and Assistant Controller
- Department: Finance
- Office Location: Charles Town, WV
- Date Posted: March 12, 2010
- Date Closing: Open Until Filled
Synopsis of Role:
This role requires a detail-oriented individual who enjoys working both independently and as part of a team in an administrative role. Qualified candidates will have experience working with the public and the ability to stay focused in a busy work environment.
Essential Functions:
- Greet visitors and direct them to the proper offices and/or personnel.
- Forward incoming correspondence and packages to appropriate destinations and employees.
- Organize, coordinate and deliver intra-departmental mail in Charles Town.
- Provide general administrative support to the Finance Executives.
- Coordinate travel plans and expense reports as requested.
- Perform office tasks such as copying, assembling, creating and updating documents, spreadsheets, binders and packets.
- Restock kitchen items as necessary.
- Replace printer ink and toner cartridges and call for copier repair service as needed.
- Order weekly Staples supply requests.
- Schedule conference rooms as requested.
- Other duties as assigned to support our student body and organization.
Critical Skills and Job Complexity:
- Excellent oral and written communication skills.
- Demonstrated ability to keep information confidential.
- Extremely detail-oriented.
- Must be able to multitask and prioritize competing workloads.
- Affinity for creative problem solving.
- Conduct work with strong personal and professional ethics and integrity.
- Ability to maintain an organized working environment.
Preferred Education and Experience:
- HS diploma or GED required.
- At least two years of professional office experience preferred.
- Strong customer service background preferred.
- Proficiency in Microsoft Outlook, Word, Excel and PowerPoint.
- Experience in using the Internet as search tool and information source.
Work Environment and Physical Demands:
- Occasional heavy lifting (no more than 50 lbs.)
- Daily walking between Charles Town Office Locations (no more than 3-4 block distance) to deliver mail, files, etc. as needed.