Accounts Payable Specialist

Synopsis of Role:

Collection and processing of invoices, expense reimbursements, and check requests.

Essential Functions: 

• Open, date stamp, and distribute Accounts Payable mail.
• Assist with sending invoices out for approval.
• Assist with creating purchase requisitions.
• Respond to vendor and employee questions.
• Check and student refund processing to include: matching, routing for approval, mailing, and filing.
• Void check processing.
• Maintain files.
• Complete, file, and process new vendor set-up request forms.
• Assist with daily, weekly, monthly, and year end work flow.
• Assist Accounts Payable Manager and other Accounts Payable Specialists with other tasks/duties as needed.
• Invoice, expense reimbursement, and student refund processing.
• Interact with other departments to achieve daily, monthly, quarterly, and yearly goals.
• Other duties as assigned.

Critical Skills and Job Complexity: 

• Ability to work independently with minimal supervision.
• Ability to work under pressure and meet deadlines
• Ability to multi-task.
• Strong detail orientation.
• Must be organized and produce accurate work.
• Ability to work as part of a team.
• Must possess a strong work ethic, and be able to interact with others in a professional manner.
• Ability to communicate effectively in spoken and written English.

Preferred Education and Experience:

• Two or more years experience in Accounts Payable required.
• Experience with Windows based applications preferred.
• Great Plains experience desired.

Work Environment and Physical Demands:

• Standard office environment in Charles Town, WV.