Administrative Assistant, Marketing

Synopsis of Role:

This role provides administrative support to the Executive Vice President and Marketing Department team members.

Essential Functions: 

• Coordinates mailings through in-house mail center and third-party fulfillment center.
• Tracks and supports ordering and stocking of premium items, brochures and other marketing materials.
• Performs office tasks such as copying, assembling, creating, and updating  spreadsheets, documents, binders and packets.
• Compiles and edits PowerPoint presentations for Marketing Team members.
• Coordinates logistics for department meetings and events.
• Orders business cards, stationery and other office supplies for team.
• Greets and welcomes office guests.
• Manages general department inquiries and requests from vendors, internal clients and APUS stakeholders.
• Tracks and validates print advertisement insertions.
• Collects print advertising tear sheets and maintains binder of hard copy creative.
• Develops and maintains contact list of key influencers, ambassadors, and other stakeholders.
• Manages department calendar and general Marketing Team inbox requests.
• Coordinates updates to internal communications and presentation of marketing materials via company Intranet page and bulletin boards,
• Coordinates special projects and performs other duties as assigned.

Critical Skills and Job Complexity:

• Comfort working in a professional business environment, exhibiting strong personal and professional ethics and integrity.
• Excellent oral and written communication skills; ability to keep information confidential.
• Attention to detail.
• Demonstrated initiative.
• Ability to multitask and prioritize workload.
• Experience working with quantitative spreadsheets and knowledge of accounting principles.
• Affinity for creative problem-solving.
• Ability to maintain an organized working environment.
• Proven ability to work well independently and as part of a team.

Preferred Education and Experience:

• Associates degree required. Bachelor’s degree strongly preferred.
• At least five years of professional office experience required; prior experience in an academic environment desired.

Work Environment and Physical Demands:

• Standard office environment in Manassas, VA.