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Academic Probation

  • For undergraduate students, Academic Probation begins after a student has completed an academic risk period and their cumulative GPA below 2.0.
  • For master's students, Academic Probation begins after a student has completed an academic risk period and their cumulative GPA below 3.0.

If your cumulative program GPA (grade point average) falls below the minimum required by APUS, you will be notified by the Registrar's office that you have been placed on Academic Probation and that you will be restricted to part-time registration until your GPA is above the minimum level. The intent of Academic Probation is to provide you the opportunity to raise your cumulative GPA to minimum levels so that you may continue to pursue your academic goals. Once placed on academic probation, students GPA will be reviewed regularly based on academic level; master's students will be reviewed after completion of 3 credit hours and undergraduate students after completion of 6 credit hours.

Undergraduate students can be placed on academic probation up to three times during their academic program; however, you can only be placed on academic probation for two consecutive periods. Placement on academic probation beyond the first time will be based on completing the previous academic probation period (s) with a GPA above a 2.0.

Master's students can be placed on academic probation up to twice during their academic program. Placement on academic probation beyond the first time will be based on completing the previous academic probation period with a GPA above a 3.0.

Being placed on academic probation will impact your current and future course registrations; it will limit your future registrations to part time registration. All future course registrations will be dropped and if you are in the first week of your current course (s), you will be dropped. You will need to discuss your options with your academic advisor and your funding source as your eligibility for funding may be affected; you can then reregister for the courses.

Current Students on Academic Probation

Any student was on academic probation prior to April 1, 2016, will be placed on academic probation period 1 under this new probation policy. You will follow the probation periods as outlined above for your academic level.

Note for Army Students: Your Go Army Ed (GAE) GPA will not always be the same as your APUS program GPA. The GAE GPA will also count course grades from other universities and did not always count + and – grades in the past. Therefore you could be on GPA Hold within GAE even though your APUS GPA is 2.0 or above as an undergraduate student.

Consequences of Academic Probation:

  • Registration: You will only be eligible to register as a part-time student, with no exceptions.
  • Financial Aid: Part of your eligibility for federal student aid is determined by your maintaining a GPA at or above the minimum required. While on academic risk and academic probation, you will only be eligible to register as a part-time student, which reduces the amount of federal student aid for which you are eligible during that semester.
  • Degree Conferral or Certificate Completion: You must maintain a cumulative program GPA at or above the minimum in order to be eligible to have your degree conferred or your certificate program awarded.

Continuation and Removal from Academic Probation

Undergraduate students will have their progress reviewed at the completion of every 6 credit hours; while master's students will be reviewed at the completion of every 3 credit hours. You will be able to continue to the next probationary period (s), if your probationary period GPA is above the minimum level and you have not exhausted the probationary periods for your level. Students may have multiple probationary periods as outlined in the chart below:

Academic LevelNumber of Probation PeriodsProbation Rules
Undergraduate students3 total probation periods2 consecutive period limitation; minimum period GPA of 2.0
Master's students2 total probation periodsMinimum period GPA of 3.0

If you raise your cumulative GPA above the minimum level at the end of your review period, you will be placed on academic good standing and able to register as a full time student.

Failing Academic Probation

If you fail to raise cumulative GPA during your probationary period, or your probationary period GPA is below the minimum, you will be placed on academic suspension pending your academic dismissal. You will have 30 days to appeal your pending academic dismissal in writing before it is processed.

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