Our university system is student-focused and committed to awarding as much transfer credit as possible to our students.
Here’s how to initiate your Transfer Credit Evaluation (TCE):
- Log into your e-campus and click Transfer Credit Application under the ACADEMIC PLAN & FORMS Menu at the top of your screen.
- If you would like for us to request all of your transcripts, please complete and upload the Transcript Release Authorization (TRA) form(s). To locate the TRA form(s):
- Log into your e-campus and click TCE Request Form under the ACADEMIC PLAN & FORMS, COMPLETED FORMS section.
- You will notice a blue link with your previous college(s) listed. Click on the link to print the TRA form(s); then sign and return to us.
- Instructions for uploading the TRA form to your Document Log are included at the top of the TRA form. If you're unable to upload your TRA form, you can scan and email it to TRA@apus.edu or fax it to 304-724-3811.
- Please note that some institutions will not allow a third party to obtain the official transcript. If this is the case, a TRA form will not be available to you. Additionally, the Document Log in your e-campus will indicate “Student Action Needed” next to the name of the institution. In these instances, you will need to request the official transcript. The transcript must arrive directly from the sending institution or from you in an unopened/sealed envelope to be considered official.
*The Document Services team will order your transcript within two business days of receipt of the signed TRA form. Your transcript will arrive based on your previous institutions processing time; schools that provide eTranscripts may be as little as two business days, schools that provide physical transcripts may take up to four weeks.
Here’s what you need to know about the TCE process:
- If you are an active duty member of the United States Army, Navy, Marine Corp, or Coast Guard, you are required to submit a TCE Application. A Joint Services Transcript (JST) will be automatically added to your document log and will be ordered for you. Air Force active duty, reserve, and veterans will need to request an official Community College of the Air Force (CCAF) transcript to be sent to the Charles Town, WV office.
- You are responsible for providing the necessary documents or certificates of completion selected on the TCE Application for professional military/civilian experience recognized by ACE; these may be faxed to 304.724.3788 or emailed to email@example.com. *Please include your student ID and ACE ID number on each document. This entry will appear as Student Action Needed on your Document Log page.
- You are also responsible for providing copies of CLEP/DSST/AP exam scores; these may be faxed to 304-724-3788 or emailed to firstname.lastname@example.org.
- *This entry will appear as Student Action Needed on your Document Log page.
- If all required documents are not received within 8 weeks from the date your first course begins, you will be prevented from future course registrations until all documentation is received.
- As the documents you selected for credit evaluation arrive, they will be added to your student record and your document log entry status will be updated to reflect a "Received" status. To view the status of your incoming documents, please log into the Document Log by clicking Document Log under the Academic Plan & Records dropdown at the top of your eCampus. Your Document Log will appear and you will be able to view the status of your documents.
Only after ALL documents you have listed for review have been received, will your file sent for the official TCE. This portion of the process can take up to 2 -3 weeks.
Transfer Credit Guidelines
Residency requirements (coursework completed through the university by an enrolled student) are set by our accrediting body, the Higher Learning Commission (HLC). Transfer guidelines are established by the university; and the total number of credits you may transfer also depends on your declared program of study and whether the type of credit previously earned meets the learning outcomes and objectives for the program. *We only accept credits that apply directly toward your program requirements.
- Certificate – varies; up to 9 credits remaining
- Associate – 45 max transfer credits accepted (42 for Virginia state residents)
- Bachelor – 90 max transfer credits accepted (84 for Virginia state residents)
- Master – 15 credits transfer maximum
- Dual Degree – 9 credits transfer maximum (no course may be transferred into the Core area)
The University also accepts credits earned based on assessment or experience (college-level exams, civilian, corporate, government, and military learning), not from an accredited academic institution or military course, is also acceptable for transfer. Credit of this nature is defined as nontraditional credit. There are guidelines on the amount of credit we can accept for transfer. This amount is part of the total transfer credit maximum.
- Certificate – 9 credits of the 9 credit transfer maximum can be nontraditional credit
- Associate – only 30 credits of the 45 credit transfer maximum can be nontraditional credit
- Bachelor – only 60 credits of the 90 credit transfer maximum can be nontraditional credit
- Master – only 3 credits of the 15 credit transfer maximum can be nontraditional credit
NOTE to VIRGINIA RESIDENTS: State regulations require that all students who reside in Virginia complete a minimum of 30% of their course work at the University in order to be granted a degree from the University. Any questions about this requirement should be directed to email@example.com.
Undergraduate level: Grades of “C” or above
Master's level: Grades of “B” or above are acceptable
Course age limitations
In addition to the below course-specific age limitations, please be advised that master's-level coursework older than 10 years will not be accepted for transfer.
|Age Restricted Subjects and Corresponding APUS Course Prefix||Age Limitation||Transfer Credit Award Policy|
Information Technology Design (DSIN)
Information System Security (ISSC)
Information Technology Management (ITMG)
Engineering (ELEN and ENGR)
|5+ Years||Courses for transfer in these subject areas that exceed 5 years in age may be transferred into undergraduate or master's programs to fulfill General Elective area requirements only, and will not be considered equivalent to any APUS course offering.|
|Enterprise Development (ENTD)|
Information Security Planning (INFO)
Computer Information System Technology (ITCC)
Web Development (WEBD)
|7+ Years||Courses for transfer in these subject areas that exceed 7 years in age may be transferred into undergraduate or master's programs to fulfill General Elective area requirements only, and will not be considered equivalent to any APUS course offering.|
|Political Science* (POLS)||10+ Years||Political Science courses that exceed 10 years in age will not be considered equivalent to any APUS course offering.|
*General Political Science coursework over 10 years may be used to fulfill General Education Political Science requirements at the undergraduate level.
|Sociology** (SOCI)||20+ Years||Sociology courses that exceed 20 years in age will not be considered equivalent to any APUS course offering.|
**General Sociology coursework over 20 years may be used to fulfill General Education Social Science requirements at the undergraduate level.
|Psychology*** (PSYC)||30+ Years||Psychology courses that exceed 30 years in age will not be considered equivalent to any APUS course offering.|
***General Psychology coursework over 30 years may be used to fulfill General Education Social Science requirements at the undergraduate level.
Transfer Credit Information
For detailed information on Transfer Credit Evaluation (TCE), and to see exactly how your completed courses from your college may transfer to APUS, please visit the Transfer Credit Evaluation Center for AMU and APU.